Business Compliance In Uncertain Times!
BUSINESS RISK & COMPLIANCE – FOCUS #COVID-19
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WHAT IS #COVID-19 COMPLIANCE
COVID-19 is a disease that has caused a worldwide Pandemic. It has caused many lockdowns as well as shutdowns globally. Within South Africa we have a Lockdown with different “Alert Levels” governing each level of lockdown alertness. Each level is different in its leniency and the current Alert state is dependent on the people of the country found to be positive and carriers of the virus as well as the disease infection and/or death rate.
As each level of the lockdown is eased, more and more people will be allowed back to work with more and more industry sectors opening up. With people going back to work, the last thing anybody needs is a sudden increase in the infection rate due to people being in contact with one another again. This is where the Risk-Adjusted Strategy Regulations are derived from. These regulations made by government outline what people and business need to do and are not allowed to, determined by the level of alertness.
Our COVID-19 Preparedness package allows you to comply with these regulations seamlessly as all the necessary documentation are available to you in editable format. This includes Risk Assessments, signage, a copy of the regulations, Department of Health Guidelines, etc.
The laws surrounding COVID-19 have been strict and abruptly enforced, and for good cause. Jail time as well as hefty fines are served to any person/s who do not follow the guidelines.
WHAT IS GDPR?
GDPR refers to the REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
This legislation regulates the “Processing” of “Personal Information”
“Personal Information” means information relating to an identifiable, living natural person or juristic person (sole proprietors, companies, CC’s etc.). This includes, but is not limited to:
- contact details: email, telephone, addresses etc.
- age, sex, race, birth date, ethnicity etc.
- history regarding medical, blood type, employment, financial, educational, criminal, biometric information
- private and business correspondence
“Processing” means what is done with the Personal Information collected, including, usage, storage, dissemination to 3rd parties, alteration or deletion (whether such processing is automated or not).
Personal information is an asset
For most businesses, personal information is an asset. Whether central to their services or only used for marketing, there is value to having quality personal information (which is a condition of lawful processing) and is secure (another condition of lawful processing). The loss of or damage to this asset results in loss of trust, reputation and can lead to loss of profit.
Some GDPR obligations are to:
- Collect only information required for a specific purpose
- Apply security measures to protect the information
- Only hold the information for as long as you need it
- Allow the subject of the information to see their data held upon request
When will I be affected by GDPR? Does GDPR really apply to me?
Compliance with the EU GDPR regulations is mandatory for most organisations in the EU. GDPR makes it illegal to collect, use or store the personal information of consumers and businesses unless it is done in accordance with the laws and regulations as prescribed in the GDPR
The GDPR was signed into law in May 2018. The provisions are consistent across all EU member states.
Any company that stores or processes personal information about EU citizens within EU states must comply with the GDPR, even if they do not have a business presence within the EU. Specific criteria for companies required to comply are:
- A presence in an EU country.
- No presence in the EU, but it processes personal data of European residents.
- If Information is collected by you in RSA from EU citizens or EU residents their GDPR (General Data Protection Regulations) came into effect on the 25th May 2018 and may affect what you do with any information collected
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